{"id":24347,"date":"2023-06-19T13:27:12","date_gmt":"2023-06-19T12:27:12","guid":{"rendered":"https:\/\/licensedashboard.com\/resources\/how-likely-is-a-software-vendor-audit\/"},"modified":"2025-01-10T16:28:13","modified_gmt":"2025-01-10T16:28:13","slug":"how-likely-is-a-software-vendor-audit","status":"publish","type":"post","link":"https:\/\/licensedashboard.com\/en-gb\/resources\/how-likely-is-a-software-vendor-audit\/","title":{"rendered":"How likely is a software vendor audit?"},"content":{"rendered":"<div class=\"entry-content\">\n         \n    <div class=\"modal fade embed_modal\" id=\"form_block-block_2df87b66326e9990ed0893568124fd22\" tabindex=\"-1\" role=\"dialog\"\n        aria-labelledby=\"team_block-block_2df87b66326e9990ed0893568124fd22Title\" aria-hidden=\"true\">\n        <div class=\"modal-dialog modal-dialog-centered\" role=\"document\">\n            <div class=\"modal-content\">\n                <div class=\"modal-header\">\n                    <span id=\"team_block-block_2df87b66326e9990ed0893568124fd22Title\" class=\"sr-only\">Embed Code Modal<\/span>\n                    <button type=\"button\" class=\"close\" data-dismiss=\"modal\" aria-label=\"Close\">\n                        <span aria-hidden=\"true\">\n                            <i class=\"far fa-times\"><\/i>\n                        <\/span>\n                    <\/button>\n                <\/div>\n                <div class=\"modal-body p-5\">\n                                    <\/div>\n            <\/div>\n        <\/div>\n    <\/div>\n\n     \n\n    <section id=\"block-block_2df87b66326e9990ed0893568124fd22\"\n        class=\" internal-banner-block theme-bg-image\"\n         style=\"background: url(https:\/\/licensedashboard.com\/wp-content\/uploads\/2023\/05\/Software-Audit-Blog-Landing-Page-Banner.jpg)\" >\n                        <div class=\"container hover_bg\">\n                                                    <div class=\"row m-0 w-100\">\n                        <div class=\"col-xl-6 col-lg-6 col-md-11 col-sm-11 col-11 my-auto\">\n                                                            <h1 style=\"color: rgb(255,255,255);\">\n                                    How likely is a software vendor audit?                                <\/h1>\n                            \n                            \n                            \n                            \n                                                                                        \n                                                    <\/div>\n\n                        <div class=\"col-xl-6 col-lg-6 col-md-12 col-sm-12 col-12 text-right\">\n                                                    <\/div>\n                    <\/div>\n                            <\/div>\n    <\/section>\n\n\n\n\n\n \n\t \n\n\t     <section id=\"block-block_983a7cfbb8ff960144724dcc018dca0a\" class=\"breadcrumb_holder pt-5 pb-5 p-0 m-0\">\n\t\t\t<div class=\"container\" >\n\t\t\t\t<div class=\"row w-100 m-0\"> \n\t\t\t\t\t<div class=\"col-12 col-md-12 my-auto\">\n\t\t\t\t\t\t<span><span class=\"breadcrumb_last\" aria-current=\"page\">Resource<\/span><\/span>\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/section>\n\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:100%\">\n          \n\n    <section id=\"block-block_1f2e6c1afb8367678bbb7b675c356339\" class=\"news-content-block\">  \n        <div class=\"container\">  \n         \n            <div class=\"post_det page-0\">\n                <p>19th June 2023<\/p>\n                <p>Michaela Gray<\/p>\n                <p class=\"cat\">\n                                    Blog<span>,<\/span>\n                 \n                <\/p> \n            <\/div>\n        \n            <div class=\"row m-0 w-100\">\n                                                                    <div class=\"w-100 row mt-4 mb-4 ic ml-0 mr-0 col-12\">\n                            <div class=\"ord-1 my-auto\">\n                                <div class=\"col-xl-11 col-lg-11 col-md-12 col-12 p-0 mll\">\n                                  \n                                    <h3 ><\/h3>\n                                 \n\n                                                                    <p><span style=\"font-size: 22px; font-family: 'Gotham Medium';\">Your organisation\u2019s chances of receiving a software audit notice is at an all-time high, which is unsurprising given that global inflation is impacting all types of businesses and audits are a revenue generator for software vendors. But it\u2019s not just the chances that are high, the costs associated with non-compliance are too, so it\u2019s important that your organisation knows when to expect a software vendor audit and how to prepare for it.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n                                \n                                                                <\/div>\n                            <\/div>\n\n                                                                <div class=\"ord-2 my-auto\" >\n                                                                                                                                    <img class=\"wpsmartcrop-image\" src=\"https:\/\/licensedashboard.com\/wp-content\/uploads\/2023\/05\/shutterstock_2186182529-scaled.jpg\" alt=\"a smiling office professional sat using a laptop\" \/>\n                                                                                    \n                                                                            <\/div>\n                                                    <\/div>                           \n                                                <div class=\"w-100 row mt-4 mb-4 ic ml-0 mr-0 col-12\">\n                            <div class=\"col-12 p-0 my-auto\">\n                                <div class=\"col-xl-12 col-lg-12 col-md-12 col-12 p-0 mll\">\n                                 \n                                    <h2 >\n                                        When can I expect a software vendor audit?                                    <\/h2> \n                                 \n\n                                                                    <p>Although there doesn\u2019t seem to be a definitive reason behind what prompts a software vendor to audit an organisation, our specialists have identified three triggers that often result in an audit.<\/p>\n<h3><strong>1. Business growth<\/strong><\/h3>\n<p>If your revenue increases, or your company expands, it often means a change or increase in licencing, which could alert vendors to the need to audit<\/p>\n<h3><strong>2. Licencing history<\/strong><\/h3>\n<p>Anytime your organisation reduces or increases its licence purchases, it can raise questions about how your organisation is remaining compliant, leading to a software vendor audit.<\/p>\n<h3><strong>3. Tech evolution<\/strong><\/h3>\n<p>Virtual desktops, bring your own device (BYOD), and cloud make already complicated licencing terms even more challenging. So, if you\u2019re organisation is going through a period of digital transformation it could prompt an auditor visit.<\/p>\n<p>&nbsp;<\/p>\n<h2>Which software vendor is most likely to audit?<\/h2>\n<p>According to <a href=\"https:\/\/itassetmanagement.net\/2021\/01\/06\/which-publishers-are-auditing\/\" target=\"_blank\"  rel=\"noopener\" aria-label=\"Opens in a new tab\">ITAM Review<\/a>, the vendors most likely to audit customers are, but not limited to:<\/p>\n<ul>\n<li>\n<div class=\"RichText3-paragraph--withVSpacingNormal RichText3-paragraph Typography Typography--m\">Micro Focus<\/div>\n<\/li>\n<li>\n<div class=\"RichText3-paragraph--withVSpacingNormal RichText3-paragraph Typography Typography--m\">Microsoft<\/div>\n<\/li>\n<li>\n<div class=\"RichText3-paragraph--withVSpacingNormal RichText3-paragraph Typography Typography--m\">IBM<\/div>\n<\/li>\n<li>\n<div class=\"RichText3-paragraph--withVSpacingNormal RichText3-paragraph Typography Typography--m\">Oracle<\/div>\n<\/li>\n<li>\n<div class=\"RichText3-paragraph--withVSpacingNormal RichText3-paragraph Typography Typography--m\">SAP<\/div>\n<\/li>\n<li>\n<div class=\"RichText3-paragraph--withVSpacingNormal RichText3-paragraph Typography Typography--m\">Quest<\/div>\n<\/li>\n<li>\n<div class=\"RichText3-paragraph--withVSpacingNormal RichText3-paragraph Typography Typography--m\">Adobe<\/div>\n<\/li>\n<\/ul>\n<p>As most organisations purchase and use software and hardware from at least three of these vendors, which could mean up to three potential audits within the next 12-months.<\/p>\n<p>&nbsp;<\/p>\n<h3><strong>How do I prevent a software vendor audit?<\/strong><\/h3>\n<p>The simple answer is you can\u2019t. Every organisation will receive multiple software vendor audits over time, so there\u2019s no preventing them, however you can proactively prepare for them to ensure as little disruption as possible.<\/p>\n<p>&nbsp;<\/p>\n<h2><strong>How do I prepare for a software vendor audit?<\/strong><\/h2>\n<p>Being proactive and prepared is often better than acting in response to an existing challenge, and this is very true when it comes to software vendor audits. Invest time in creating a software asset management (SAM) program that ensures you\u2019re ready to respond quickly and confidently to an audit request, reducing the impact and repercussions of a software vendor audit on your organisation.<\/p>\n<p>&nbsp;<\/p>\n<h3><strong>Prepare for a software vendor audit in seven steps<\/strong><\/h3>\n<ol>\n<li><strong>Gather all necessary documentation:<\/strong> this includes purchase orders, invoices, contracts, and any other documentation that shows your organisation&#8217;s compliance with software licence agreements<\/li>\n<li><strong>Conduct a self-audit:<\/strong> review your software inventory, usage data, and purchase records to identify any potential issues with your current licence usage<\/li>\n<li><strong>Address any issues:<\/strong> if issues are identified during the self-audit, take steps to correct them. This may include purchasing additional licences or removing software that is no longer needed<\/li>\n<li><strong>Document your process:<\/strong> keep detailed records of the steps you have taken to prepare for the audit, including any issues identified and the steps taken to correct them<\/li>\n<li><strong>Review and update your software licence agreements: <\/strong>make sure you understand the terms and conditions of the software licence agreements and are aware of any changes or updates<\/li>\n<li><strong>Appoint a designated point of contact:<\/strong> choose someone within your organisation who will be responsible for communicating with auditors and make sure they understand the audit process and have all the information they need<\/li>\n<li><strong>Work with a License Dashboard SAM specialist:<\/strong> our specialists provide guidance to ensure that your organisation is compliant<\/li>\n<\/ol>\n<p>Even before you receive an audit notice, using this process regularly as a \u2018test-run\u2019 will make your organisation more confident in responding to an audit, prevent a rush to action issues before an audit, and ensure that you are more likely to pass when you are audited.<\/p>\n                                \n                                                                <\/div>\n                            <\/div>\n\n                                                                                    <\/div>                           \n                                                <div class=\"w-100 row mt-4 mb-4 ic ml-0 mr-0 col-12\">\n                            <div class=\"col-12 p-0 my-auto\">\n                                <div class=\"col-xl-12 col-lg-12 col-md-12 col-12 p-0 mll\">\n                                 \n                                    <h2 >\n                                        Support from License Dashboard for software vendor audits                                     <\/h2> \n                                 \n\n                                                                    <p>Our tailored <a href=\"https:\/\/licensedashboard.com\/software-asset-management-services\/\">SAM services<\/a> give you full visibility of your IT estate across all platforms and devices, including usage data within your organisation. Our flagship product, reduces the disruption caused by vendor audits, while optimising your current licences and managing unbudgeted IT spend.<\/p>\n<p>Talk to our SAM specialists today about your current audit processes and how to prepare for an audit with our support.<\/p>\n<p>&nbsp;<\/p>\n                                \n                                 \n                                    <a class=\"btn btn-secondary hs-cta-trigger-button hs-cta-trigger-button-102586314120\" href=\"#GeneralEnquiry\" target=\"_self\">\n                                        Arrange a callback now   \n                                    <\/a> \n                                                                <\/div>\n                            <\/div>\n\n                                                                                    <\/div>                           \n                                                            <\/div>\n        <\/div> \n    <\/section> \n\n     \n                            <section class=\"news-content-block author\">  \n                <div class=\"container\">  \n                    <div class=\"w-100 row pt-5 pb-5\">\n                        <div class=\"col-xl-2 col-lg-12 col-md-12 col-12 my-auto\">\n                                                        <span class=\"auth_p\">  \n                                <img src=\"https:\/\/licensedashboard.com\/wp-content\/uploads\/2023\/03\/Michaela-Gray_1x1.jpg\" alt=\"\" \/>\n                            <\/span>\n                             \n                        <\/div>\n\n                        <div class=\"col-xl-10 col-lg-12 col-md-12 col-sm-12 col-12 my-auto\">\n                                                            <p>Michaela has worked within the industry for over 11 years, both within sales and marketing. She works closely with the team to support them with all their marketing needs and maintains and promotes the License Dashboard brand.<\/p>\n                            \n                                                            <p class=\"name\">Michaela Gray<\/p>\n                                                    <\/div>\n                    <\/div>\n                <\/div>      \n            <\/section> \n                \n<\/div>\n<\/div>\n\n\n\n          \n\n    \n    <section id=\"block-block_769ba91a2b360fe90fd9732ba123fff2\" class=\"side-image-cta-block\" style=\"background: rgb(248,175,6);\">\n        <div\n            class=\"container-fluid p-0 align-left  hover_bg\">\n            <div class=\"row m-0 w-100 justify-content-center\">\n                <div class=\"col-xl-8 col-lg-8 col-md-12 col-sm-12 col-12 row m-0\">\n                                            <div class=\"my-auto col text-center\">\n                            <img src=\"https:\/\/licensedashboard.com\/wp-content\/uploads\/2022\/11\/Bitmap4.svg\" alt=\"\"  \/>\n                        <\/div>\n                    \n                    <div class=\"my-auto col-xl-10 col-lg-10 col-md-12 col-sm-12 col-12 pt-5 pb-5\">\n                                                                                    <h2 style=\"color: ;\">\n                                    Start maximising your IT budget now                                <\/h2>\n                                                    \n                                                    <p>Arrange a free call with one of our specialists now to find out what changes your organisation should be making to maximise your IT budget in 2023.<\/p>\n                        \n                                                    <div class=\"text\">\n                                <a class=\"btn btn-primary \"\n                                    href=\"https:\/\/calendly.com\/sean-robinson-ldl\/cloud-cost-optimization-call-with-sean-robinson\" target=\"_blank\"  aria-label=\"Opens in a new tab\">\n                                    Arrange your free call now                                <\/a>\n                            <\/div>\n                        \n                        \n                        \n                                            <\/div>\n                <\/div>\n\n                            <\/div>\n        <\/div>\n    <\/section>\n\n\n\n\n          \n\n    <section id=\"block-block_8eb96ab7a26ebf766cc7c5bafb2014d3\" class=\"more-news-slider-block\">\n        <div class=\"container\">\n            <div class=\"w-100\">\n                                                            <h3 style=\"color: ;\">Further reading<\/h3>\n                                    \n\n                                    <div class=\"more-news-slider dark-slick-arrows slick-hide\">\n                         \n               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move&hellip;<\/p>\n                                            <\/div>\n\n                                            <div class=\"w-100 mt-auto\">\n                                                <a href=\"https:\/\/licensedashboard.com\/en-gb\/resources\/shadow-it-discover-and-eliminate-threats\/\" class=\"btn btn-arrow-dark\">Read more<\/a>\n                                            <\/div>\n                                        <\/div>\n                                    <\/div>\n                                <\/div>\n                            <\/div>\n                         \n                            <div class=\"item latest-news-block\">\n                                <div class=\"news-slider h-100\">\n                                    <div class=\"item h-100\">\n                                        <div class=\"bg bg-white h-100\">\n                                                                                            <img src=\"https:\/\/licensedashboard.com\/wp-content\/uploads\/2026\/03\/shutterstock_2604008929-1-scaled.jpg\"                                                     alt=\"ITAM and FinOps: Why it\u2019s time these two worlds collide\" \/>\n                                            \n                                            <div class=\"w-100 cont\">\n                                                <h4>ITAM and FinOps: Why it\u2019s time these two worlds collide<\/h4>\n                                                <p>Discover why ITAM and FinOps must work together to give your organisation complete visibility and&hellip;<\/p>\n                                            <\/div>\n\n                                            <div class=\"w-100 mt-auto\">\n                                                <a href=\"https:\/\/licensedashboard.com\/en-gb\/resources\/itam-and-finops-why-its-time-these-two-worlds-collide\/\" class=\"btn btn-arrow-dark\">Read more<\/a>\n                         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<h4>Why traditional SAM tools struggle in a subscription-first world<\/h4>\n                                                <p>Discover why traditional SAM tools struggle with subscription software. Learn how centralised visibility simplifies tracking,&hellip;<\/p>\n                                            <\/div>\n\n                                            <div class=\"w-100 mt-auto\">\n                                                <a href=\"https:\/\/licensedashboard.com\/en-gb\/resources\/why-traditional-sam-tools-struggle-in-a-subscription-first-world\/\" class=\"btn btn-arrow-dark\">Read more<\/a>\n                                            <\/div>\n                                        <\/div>\n                                    <\/div>\n                                <\/div>\n                            <\/div>\n                         \n                            <div class=\"item latest-news-block\">\n                                <div class=\"news-slider h-100\">\n                                    <div class=\"item h-100\">\n                                        <div class=\"bg bg-white h-100\">\n                                                                                            <img src=\"https:\/\/licensedashboard.com\/wp-content\/uploads\/2026\/01\/shutterstock_2512678843-1.jpg\"                                                     alt=\"AI in ITAM: how AI could transform ITAM\" \/>\n                                            \n                                            <div class=\"w-100 cont\">\n                                                <h4>AI in ITAM: how AI could transform ITAM<\/h4>\n                                                <p>Discover how AI can transform IT Asset Management, improving visibility, optimising licensing, reducing risk, and&hellip;<\/p>\n                                            <\/div>\n\n                                            <div class=\"w-100 mt-auto\">\n                                                <a href=\"https:\/\/licensedashboard.com\/en-gb\/resources\/ai-in-itam-how-ai-could-transform-itam\/\" class=\"btn btn-arrow-dark\">Read more<\/a>\n                                            <\/div>\n                                        <\/div>\n                                    <\/div>\n                                <\/div>\n                            <\/div>\n                         \n                            <div class=\"item latest-news-block\">\n                                <div class=\"news-slider h-100\">\n                                    <div class=\"item h-100\">\n                                        <div class=\"bg bg-white h-100\">\n                                                                                            <img src=\"https:\/\/licensedashboard.com\/wp-content\/uploads\/2026\/01\/shutterstock_2512678843-1.jpg\"                                                     alt=\"What \u201cgood\u201d SAM looks like with the right tool in 2026\" \/>\n                                            \n                                            <div class=\"w-100 cont\">\n                                                <h4>What \u201cgood\u201d SAM looks like with the right tool in 2026<\/h4>\n                                                <p>Discover what effective software asset management looks like in 2026. Gain control, reduce waste, and&hellip;<\/p>\n                                            <\/div>\n\n                                            <div class=\"w-100 mt-auto\">\n                                                <a href=\"https:\/\/licensedashboard.com\/en-gb\/resources\/what-good-sam-looks-like-with-the-right-tool-in-2026\/\" class=\"btn btn-arrow-dark\">Read more<\/a>\n                                            <\/div>\n                                        <\/div>\n                                    <\/div>\n                                <\/div>\n                            <\/div>\n                         \n                            <div class=\"item latest-news-block\">\n                                <div class=\"news-slider h-100\">\n                                    <div class=\"item h-100\">\n                                        <div class=\"bg bg-white h-100\">\n                                                                                            <img src=\"https:\/\/licensedashboard.com\/wp-content\/uploads\/2025\/11\/shutterstock_2385072597-2-scaled.jpg\"                                                     alt=\"Why FinOps maturity matters\" \/>\n                                            \n                                            <div class=\"w-100 cont\">\n                                                <h4>Why FinOps maturity matters<\/h4>\n                                                <p>Explore why moving beyond basic FinOps to a mature model improves forecasting, governance, and collaboration&hellip;<\/p>\n                                            <\/div>\n\n                                            <div class=\"w-100 mt-auto\">\n                                                <a href=\"https:\/\/licensedashboard.com\/en-gb\/resources\/why-finops-maturity-matters\/\" class=\"btn btn-arrow-dark\">Read more<\/a>\n                                            <\/div>\n                                        <\/div>\n                                    <\/div>\n                                <\/div>\n                            <\/div>\n                         \n                            <div class=\"item latest-news-block\">\n                                <div class=\"news-slider h-100\">\n                                    <div class=\"item h-100\">\n                                        <div class=\"bg bg-white h-100\">\n                                                                                            <img src=\"https:\/\/licensedashboard.com\/wp-content\/uploads\/2025\/09\/shutterstock_1814674976-1.jpg\"                                                     alt=\"How to level up your FinOps maturity\" \/>\n                                            \n                                            <div class=\"w-100 cont\">\n                                                <h4>How to level up your FinOps maturity<\/h4>\n                                                <p>Improve your FinOps maturity with clear signs to watch for, practical steps to grow, and&hellip;<\/p>\n                                            <\/div>\n\n                                            <div class=\"w-100 mt-auto\">\n                                                <a href=\"https:\/\/licensedashboard.com\/en-gb\/resources\/how-to-level-up-your-finops-maturity\/\" class=\"btn btn-arrow-dark\">Read more<\/a>\n                                            <\/div>\n                                        <\/div>\n                                    <\/div>\n                                <\/div>\n                            <\/div>\n                                            <\/div>\n                                                <\/div>\n        <\/div>\n    <\/section>\n\n\n\n\n          \n\n    \n    <section id=\"block-block_afada0e3131ee65167bd6e4e0016bfc5\" class=\"cta-content-block theme-bg-alt\">\n        <div class=\"container style-alt\">\n            <div class=\"row m-0 w-100\">\n                <div class=\"col-xl-12 col-lg-12 col-md-12 col-sm-12 col-12 my-auto\">\n                                            <a class=\"btn-\" href=\"https:\/\/licensedashboard.com\/resources\/free-it-health-check\/\"\n                            target=\"_self\"                                 data-aos=\"fade-up\" >\n                            Contact us for a full online demo and free IT Health Check                        <\/a>\n                    \n                    \n                    \n                                    <\/div>\n            <\/div>\n        <\/div>\n    <\/section>\n\n<\/div>","protected":false},"excerpt":{"rendered":"Software vendor audits can cause disruption and unexpected costs. Find out how likely your organisation is to be audited, common triggers, and how to prepare","protected":false},"author":20,"featured_media":24212,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"categories":[180],"tags":[],"class_list":["post-24347","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog-en-gb"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How Likely is a Software Vendor Audit at my Organisation?<\/title>\n<meta name=\"description\" content=\"Software vendor audits can cause disruption and unexpected costs. Find out how likely your organisation is to be audited, common triggers, and how to prepare\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/licensedashboard.com\/en-gb\/resources\/how-likely-is-a-software-vendor-audit\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How Likely is a Software Vendor Audit at my Organisation?\" \/>\n<meta property=\"og:description\" content=\"Software vendor audits can cause disruption and unexpected costs. 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