Licence management

Maximise your software investments, reduce wasted resources, and gain control over your licences, all while savings costs, with effective licence management.

Licence management

Licence management is the process of overseeing and controlling the distribution of software licences used within an organisation. With effective monitoring, you will ensure you’re gaining maximum value from all software while preventing underutilisation of resources.

All software includes a licence that outlines its usage rules, conditions, eligible users, duration, and more. It’s crucial to follow each licence’s terms. Licence management ensures that not only are licence terms adhered to, but that each licence is fully optimised based on your organisation’s software, users, and requirements. This way, you will prevent overspending while getting maximum results from your software.

Software licence management best practices

Aside from software licence management solutions, there are best practices you should follow when it comes to licence management.

Licence management is all about knowing what you have and tracking every licence, whether it’s a rarely used tool or a critical piece of software. Keeping an updated inventory helps you stay on top of renewal dates and usage rights, as well as helping you catch licences that are sitting unused.

Licence management tools help by tracking and managing licences for you. Also, setting up some basic rules and educating your team on the dos and don’ts when it comes to licence management will prevent challenges down the road. It’s all about staying in control.

That’s a lot to take in, so just remember these three points:

Track everything
Use what you pay for
Stay compliant

Benefits of software licence cost management

The main benefits of managing software licensing are straightforward but make a huge difference:

improved finances with cloud management software

Cost savings

The biggest benefit is cutting down on unnecessary expenses. By keeping an eye on what licences you’re actually using, you can avoid paying for unused software. That extra budget can go back into your organisation for other priorities.

Avoid surprises

Nobody likes unexpected payments, especially when they come from overlooked or forgotten licences. Proper cost management helps you keep track of renewals and avoid those moments where you suddenly owe more than expected.

Optimise resources

When you know exactly what you’re spending on software, it’s easier to make smart decisions about where to allocate your budget. You can focus on investing in the tools that really make a difference, rather than using up resources on licences that aren’t being used to their full potential.

Software licence management solutions

Licence management can be complex. Software licence management solutions are designed to help not only manage your licences but optimise them, ensuring you get the most out of what you’re paying for.

Match up all the software you’ve got with what you’re using so you can spot gaps or overlaps and make sure everything’s lining up just right.

Contract management is about making sure all your agreements are in order and deadlines are met so you’re always on top of what you’ve signed up for.

Renewal management involves keeping track of upcoming renewal dates so you’re never caught off guard and can make informed decisions before it’s time to renew.

Oversee every stage of your software, from purchase to retirement, ensuring it stays useful, up-to-date, and aligned with your needs every step of the way.

Ensure your software licences are always meeting guidelines, avoiding legal consequences and unexpected costs by sticking to the terms of your agreements.

Ready to take control of your software licence cost management?

Dive further into the benefits, challenges, and strategies for optimising your software licences in our blog. Discover how streamlined licence management will help your team avoid unnecessary costs, and improve resource allocation.